PEPPOL e-Invoicing with gateway billit.eu

Introduction

Peppol (Pan-European Public Procurement On-Line) is a standardized network designed for the secure and efficient exchange of electronic documents, such as invoices and orders. Originally developed for use across Europe, Peppol is increasingly being adopted by countries outside the continent, becoming a global leader in e-invoicing and digital procurement.

The Peppol network supports all types of transactions—B2C (Business to Consumer), B2B (Business to Business), and B2G (Business to Government)—depending on local legal requirements.

How the Peppol Network Works

Peppol operates using a four-corner model. In this structure, each trading partner (sender and receiver) connects to the network through a certified Peppol Access Point (AP) - gateway. When a document is sent, it passes securely through the sender’s AP, across the Peppol network, and is delivered by the recipient’s AP to their business system. This model ensures interoperability, security, and standardization across borders and systems.

Country-Specific Implementations

Although Peppol is a unified standard, minor local variations may be necessary to meet country-specific legal or technical requirements.

Currently, Clock supports Peppol integration in the following countries:

• Sweden
• Norway

If your country is using Peppol but is not listed above, please contact the ClockPMS+ support team or guidance and further information.

Activation

Before you start exporting documents with Clock you need to activate the integration from the AppConnector under "e-Invoicing" category.

Once activated you can proced with the configuration.

All fields must be filled in and are required.

• Network - Select the applicable PEPPOL / e-Invoicing network from the list of available networks.
• Commercial name - The trade name or brand name under which the business operates. Usually the hotel name.  
• Corporate name - The legal, registered name of your company;
• VAT or CBE NO - The VAT number of your company. Please note the VAT is validated before saving so please double-check you've entered the right one;
• IBAN - A valid company IBAN should be provided. The IBAN will be validated and error will be returned if incorrect;
• First name - Contact person's First name;
• Last name - Contact person's Last name;
• Email - Contact person's e-mail address;
• Phone number - Contact person's phone number;
• Receiver ID (company field) - The Receiver ID field comes from the configured company's custom fields list. This field will be used to populate the PEPPOL Receiver ID (or another network's receiver ID, if applicable). 

• Tax deductible - If the issued invoices are containing deductable VAT. In other words if the recipient can reclaim the VAT from the tax authorities because it relates to purchases used for taxable business activities.
• Tax liable - A tax liable transaction is one where tax is charged on the invoice.
• Document types - Select the document types which should be sent via PEPPOL / e-Invoicing. If the folios closed without a document type (simply Closed folio) should be exported, enable "Send folio documents?";
• User Consent - In order to save the configuration you need to privide your consent by checking the box at the bottom. Only after confirming "I agree with the User Consent for use of eInvoicing services via Billit" the save button will be active.

Use

Once configured  you can have your documents sent to their recipients.

The documents are processed in batches every hour. The following documents will be processed:

• The document should be closed with a document types enabled in the configurations.
• The configured Receiver ID field for the customer must be filled in. This is how you configure which customers will receive e-Invoices and which not.

An overview of the processed documents as well as their status (successful or not) are available in the Audit logs (Settings -> AppConnector -> PEPPOL and eInvoice connectivity with Billit.eu > Settings > logs).