It is important for the Catering activities you book, to indicate where they are going to happen. To do that, our recommendation is to create every space where a catering activity can happen as a Restaurant. These can include all outlets you have such as Main Restaurant, Bar, Brasserie, etc., but also other locations such as Back garden, Conference centre lobby, and others. Furthemore, it can be useful to create 'In the meeting room' as a restaurant as well if some catering activities are done in the meeting room.
Creating Restaurants
To create restaurants (locations) navigate to menu Settings-> All Settings-> MICE-> Restaurants and click on the '+' (1) button.
- Name (2) - enter a name of the Restaurant (location). This name is visible for the guest-facing features as well.
- Min / Max PAX (3) - enter the minimum and maximum number of people that can fit the location.
- Description for the staff (4) - enter an internal description for this location. The description is visible in the Activity calendar.
Min / Max PAX per Setup
Once the Restaurant is created you can also set the Min / Max PAX depending on the Setup of the location. For example, when the setup is Banquet, the MAX PAX can be 60, while when it is Cocktail, it can be 100.
To set it up, click on the pencil icon in the Capacity column:
In the pop-up window, add as many rows that you need, enter the Min / Max PAX and select the setup style to which they apply.
This helps the system allocate a catering activity with a specific setup style to locations that can accommodate it.