The daily audit is key to performing timely control over user operations. For this purpose, we have provided a function "Cashier Closure". As a result of its execution, a report is generated for each user, which first summarises information about all closed folios and registered payments by the user. In addition, in the report you will find detailed information about all controlled events performed by the user, for example: Closed unpaid folio, Cancelled payments, Sending a booking with an unpaid folio, and others.
Important: The function "Cashier Closure" is controlled by two user rights:
- Cashier Closure: Close self - allows the user to close themselves;
- Cashier Closure: Close anybody - allows the user to close any other user in the system.
Cashier Closure
The "Cashier Closure" function is applicable to users. You can execute it by selecting Other functionalities->Cashier Closure from the navigation menu. All users in the system who have registered payments, closed folios, or performed actions that are considered controlled events are subject to closure.
- To find out which users are subject to closure, go to the page "Pending/Current" and generate (1) the report. You will receive a list of the names of all unclosed users. To close a certain user, you can directly use the button "Close Cashier"(2) in their row.
- If you know in advance which user needs to be closed, you can do so from the page "User Closure". Select the user from the list and execute "Close Cashier"(4).
- After the closure is complete, you will see the user's report on the screen. The report includes detailed information about their actions, from the last closure to the current moment. Here you will find:
- All closed folios (issued documents) of the user;
- All registered payments and summarised amounts by payment types;
- List of all control events performed by the user;
The quick links to the folios and bookings will help you easily open them to check if needed.
The daily closure of employees will facilitate control over their actions and will help to timely address situations that require your intervention.
Tip: Use the function "Current Report" (3) to get the same detailed report for the current day without triggering the user's closure.
Archive of closures
An archive of all reports generated by the "Cashier Closure" function is maintained. This allows you to review data for past periods in order to control user actions.
- From the "Closures" screen, go to the "Past Closures" page.
- Use the filters to find closures for a specific user or select the date or period you are interested in. You will see a list of all closures that meet the search criteria on the screen.
- To open the report for the specific closure, use the button "Show report" (5) in its row.
