So far we have examined how to set the price conditions of the contract. In this part, we'll look at how to represent the contract as rates that can be selected in bookings
Rate Creation
Once the contract terms are configured and saved, select the 'Rates' button (top right). For this step it is sufficient to have entered the room types and boards in the "Room Types and Boards" section. Based on these, the system will offer you the combinations of products (rates) to be created.
You will see a table in which all the room types and boards from the contract are combined. If the table is empty, it means that in the 'Room types and Boards' section of the contract, the necessary data have not been filled in.
To create the rates, you have the following options:
- Leave the 'Make suggestions on adding rates' (1) check box selected and click 'Auto Add Rate' (2). The system will attempt to automatically create the correct rates, taking into account factors such as: previous contracts, common terms for the name of the boards, and matching room type names.
- If the automatic option does not work well in your circumstances, do not use 'Make suggestions on adding rates'. The system will add rates for all blank items, and you must select the Room Type (5), Meals (6) and Name (7) of each rate.
For each combination of room type DBL / Board, we have added up to two rates. We have created one rate for each of the double room types in a Double Park/Double Sea hotel.
- You can use the '+' (3)button to add a rate for a specific Room Type/Board combination. As a reminder, you can add multiple rates against a single Room Type/Board combination from the contract.
For example: In the contract you have a price for a Double room, but your double rooms are divided into Double Sea View and Double Park View rooms, both types are available for this Company.
- You can delete a rate by clicking the '-' (4) button. This way it will not be selectable in the reservations. If the rate is already used in a booking, it will be deleted and removed from the booking.
With the 'Stop' (8) button you can stop the rate from being sold, but keep it as available.
Save your changes once you are done with the rates.
In the reservations, select the Company (tour operator), Room Type and Meal. In the list of fares, the corresponding rate combination will be suggested.
Unsynchronized rates
If you have created rates for Room Types and Boards, and subsequently, remove such room type or board from the contract pricing conditions, a new section will appear with the rates for which there are no pricing terms. You can delete, stop or move such rates. With the 'Move' (9) button, you can select a new combination of room and board type to which this rate applies.
